If you could choose one superhero power to improve your business, what would it be? Think of all the tasks that could be completed with Superman’s speed, for instance. You’d definitely save time and money with the Silver Surfer’s teleportation powers, and Wonder Woman’s “Lasso of Truth” would instantaneously create a culture of honesty in your organization.
But what if you had the ability to easily turn your paper documents into digital images? You could make the filing cabinets cluttering your office disappear forever. Documents could be distributed instantaneously without having to print hard copies. Your customer service would improve since you’d be able to find information in a flash. Fortunately, you don’t have to have a superhero power to go paperless! Here’s how to turn your paper documents into secure, sharable electronic files.
Form an Alliance
Just like the Justice League of comic-book fame formed to defeat the forces of evil, you have to form an alliance to go paperless. Whether its personnel records, client files, invoices or contracts, gain buy-in from key stakeholders in your organization by outlining the advantages of converting them to digital images. Illustrate the benefits of reducing copying, printing and mailing costs. And don’t forget to stress how scanned files can be digitally stored and quickly accessed by authorized users and distributed from desktops and laptops. Once your team understands the full value of going paperless, you can move forward.
Choose a Reliable and Trusted Sidekick
Turning your documents into digital images may sound easy, but in reality, it is difficult to achieve without the right technology and expertise. Even superheroes need help to meet their goals, and the best ones have a partner they can trust and rely on. Choose a reliable and trusted document scanning company to ensure your documents to digital images securely, accurately and promptly.
Spring into Action
With a professional scanning service as your “sidekick,” it’s easy to spring into action. The specially-trained staff will handle your entire document imaging project for you, including:
- File preparation
- Document capture
- Indexing and data entry
- Image enhancement
- Optical Character Recognition (OCR)
- Electronic document management
- Post-scanning document destruction
- Quality assurance
Professional scanning technicians convert your documents, no matter the size, to the file format of your choice. A strict quality assurance process is used to ensure the quality of each image and verify accuracy for every file. Your digital files can even be merged directly into your existing document management or enterprise content management (ECM) system. It’s a turnkey solution that lets you focus on other important goals while your documents are professionally imaged.
You may not be a fictional superhero, but use these tips to help your business go paperless and achieve superhero status.
FileBank Records Centre offers document scanning solutions to businesses throughout Canada. For more information about our services, please contact us by phone or complete the form on this page.