Document-intensive organizations in the financial industry face various records management challenges. In addition to escalating file storage and retention costs, banks, credit unions and accounting firms must navigate a host of compliance demands while simultaneously providing seamless service to their clients.
Since 1987, FileBank has provided the financial industry with turnkey records management solutions. We offer customized records storage, document scanning and paper shredding services that help your business cut costs, reduce privacy breach and litigation risks, and meet strict regulatory requirements.
Financial Records Management and Offsite File Storage
Our financial records management and offsite file storage service keeps your files and financial records organized and secure. FileBank stores and manages your documents in our secure records centre so you can reduce your overhead costs and enhance your workflow processes. Our barcode technology uniquely identifies each record and offers a highly efficient system for indexing, accessing, and tracking your document inventory during required retention periods.
You have 24/7 access to your client and transactional records. Upon request, we retrieve your documents from our records centre and hand-deliver them to your office or send them digitally to your desktop or laptop with our Scan on Demand service.
Records Management: Scanning & e-Document Creation
Are you looking for an efficient and cost-effective way to improve the processing time of your sensitive records? Let FileBank’s professional document scanning technicians convert your paper files to easily shared and distributed electronic documents (e-Docs). Our turnkey Scanning and e-Document Creation services include:
- Document preparation
- File indexing, coding and data entry
- Image conversions
- Financial software integration
Our optical character recognition (OCR) software lets you easily search for your files using keywords or phrases. We deliver your newly created e-Docs in searchable PDFs or the file format of your choice via encrypted FTP download, portable media or DVD.
FileBank will host and manage your e-Docs for you. Our e-Doc Management solution offers encrypted cloud storage of your digital files on our ultra-secure, redundant servers. You can access, manage and track your entire catalogue of information from the comfort of your desk top!
Records Management with Secure Shredding
Financial service providers must protect their customers’ information. FileBank’s secure shredding service helps you securely destroy tax returns, loan applications and other confidential financial documents. We offer one-time file purges and scheduled document destruction for your confidential paper records. Our flexible shredding and destruction options include:
- Off-Site Shredding
- Mobile Shredding
- Drop Off Shredding
- One-Time File Purges
- Scheduled Document Destruction
As a National Association for Information Destruction (NAID) AAA Certified shredding and destruction provider, we make sure your files are destroyed following a strict chain of custody and according the highest standards in the paper shredding industry.
To learn more about FileBank’s records management solutions for the financial industry, please contact us by phone or complete the form on this page.