No business is immune from costly data breaches. In a world full of risks and vulnerabilities, it’s about staying one step ahead of the bad guys. Here are several tips you can use to keep your business information secure:
Tip 1: Post with Caution
In today’s world, every business needs a social media strategy—but you have to be careful what you post. Posting sensitive personal and financial data online, even unintentionally, puts your organization at risk for web-based phishing and social engineering scams. Criminals scour corporate social media channels looking for morsels of carelessly released information. Think before posting.
Tip 2: Update Your Document Storage Practices
You shouldn’t just focus on external threats; a snooping employee or dishonest maintenance worker can open an office file cabinet and steal sensitive personal, medical, and financial data undetected. That’s why it’s important to update your document storage strategy. With a records storage and document management service, your business records are stored offsite and tracked with barcode technology.
Tip 3: Bolster Your Login Credentials
Weak login credentials offer cybercriminals an easy gateway to sensitive corporate information. Guard your network and application data with unique usernames and passwords. Change them frequently. Strong passwords should be as long as possible and contain upper- and lower-case letters, numbers, and symbols. When available, use two-factor authentication to fortify your logins.
Tip 4: Back Up Offline
Frequent, scheduled data backups ensure your files can be recovered if stolen. Offline backup helps you protect and restore data without having to rely on network availability. Back up your data regularly and invest in a media vaulting and rotation service. On a scheduled basis, a fully-bonded, uniformed professional will securely transport your most recent backups to a media vault for offsite storage, tracking, and management.
Tip 5: Fortify Your WiFi Network
Corporate WiFi networks are a blessing and a curse. The upside is that any corporate device can connect to your network with ease. The downside is that if your WiFi network isn’t secure, cybercriminals can gain access to your data. Protect your WiFi with a strong password and WPA-2 encryption. Consider requiring employees working remotely to access network applications through a Virtual Private Network (VPN).
Tip 6: Shred Sensitive Documents
Your trash is a gold mine for criminals looking for carelessly-discarded personal and financial information. Not shredding unwanted documents exposes your customers and employees to identity theft. Partner with a locally-owned and operated NAID AAA Certified shredding and destruction service to make sure your information is disposed of promptly and securely.
Tip 7: Create a Culture of Security
Every employee in your organization has a vested interest in ensuring corporate data stays secure. Keep your employees up-to-date on current risks and threats. Remind them of their responsibility to maintain confidentiality and offer strategies for protecting data throughout the retention lifecycle.
FileBank offers records management and data protection solutions to businesses throughout Canada. For more information about our services, please contact us by phone or complete the form on this page.