No one wants to admit they don’t have all the answers. But when it comes to privacy protection and keeping information secure, being well informed is a must. In this blog, we answer the data protection questions you might be afraid to ask.
Q: Do I really need to make data protection a top priority?
A: Yes, even if you’ve been fortunate enough to never lose data unexpectedly. Every business, including yours, is susceptible to hacking, employee errors, natural disasters, hardware failures and software corruption. These risks can cost you serious money. Data protection is an insurance policy for your business.
Q: What should I back up?
A: Assess your retention and compliance obligations and decide how much—and which—data your business can risk losing. Keep in mind that every organization needs continuous access to the following information:
- Financial data
- Tax and payroll records
- System files
- Administrative documents
- Website and software code
As a rule of thumb, back up this information along with other data essential for keeping your business running during cyber attacks or natural disasters.
Q: How often should I back up my data?
A: At least once a week, although you should be backing up important files daily. The strongest data protection plan incorporates a tiered daily, weekly and monthly backup strategy. Regular backups can prevent your company from being blindsided by a data loss catastrophe.
Q: Should I take my backup drives home?
A: No. Imagine losing a portable hard drive or having it stolen from your car and falling into the wrong hands. They are also very sensitive to the kind of temperature and humidity fluctuations they would be subject to in your car and home.
Once your data has been transferred to a portable storage device, it should be handled and stored with the utmost care within a strict chain of custody. Instead of taking your drives home, invest in an off-site data security service where, on a regular basis, your backups are securely transferred to a media vault by fully-bonded and screened data protection professionals.
Q: How do I find a dependable and trustworthy data protection partner?
A: Look for a provider with strong industry affiliations, solid financial backing, and an exceptional reputation. Your data protection partner should be active in the following organizations:
- Professional Records and Information Services Management (PRISM) International
- The Association of Records Managers and Administrators (ARMA) International
- The Disaster Recovery Information Exchange (DRIE)
Make sure they can be in business for as long as your data needs to be stored and managed. And remember: the best validation you can get is from your data protection partner’s clients, so ask for customer references
If you have another data protection question, don’t be afraid to ask us. We love answering your questions!
FileBank offers off-site data security solutions to businesses throughout Canada. For more information about our services, please call us at 800-377-3453 or complete the form on this page.