Scanning and Imaging
The more efficient way to file and retrieve vital company data
FileBank can convert your data into electronic images, and store all of your company’s vital information in a convenient on-line Data Management System. This process allows for instantaneous document retrieval by authorized users from their local desktop, or for that matter, anywhere in the world, via the Internet.
Document conversion for any budget
From simple document imaging with desktop retrieval, to more complex conversions encompassing images with “hidden”, yet searchable text and on-line viewing, no project is too complicated.
- Enjoy the competitive advantage of accessing data at a rate of speed that allows for an efficiency and timeliness previously unattainable
- Accessibility and integrity of the data is no longer limited by the physicality of paper
- Authorized users have at their fingertips the information they need to get the job done, anywhere in the world, via the Internet
- Recapture valuable floor space by eliminating the need for filing cabinets and boxes on shelves
We provide:
- A specialization in backfile conversions for clients who are capable of day forward imaging
- High volume conversions with quick turnaround time and extreme accuracy
- Careful handling of any historical, irreplaceable documents
- Integration with leading Software applications including Optika, Adobe, Documentum,
- Hummingbird, OTG, OnBase, DtSearch
- An array of file formats: .tif, pdf, .bmp, jpg, xml, html, .doc, and COLD
- Use of state-of-the-art, high-speed, Bell & Howell and Kodak scanning equipment
- A technical staff proficient in the newest technology that keeps our clients on the cutting edge
- On and off-site services depending on the needs of the client
A 5-Step Process
1. Client Setup
- Analysis is conducted to evaluate the
client's needs and specifications for the project
- Hardware and software requirements are
determined
- Entire workflow is laid out
2. Pre-scan Processing
- Documents are prepared for scanning i.e.
staples and binding materials are removed and pages are unfolded
as required
- Document order is verified and scan-ability
is confirmed
3. Scanning
- All documents are scanned according to
specifications necessary for optimum image conversion and our
three-point quality verification which includes a second scan
operator comparing originals to the scanned images and a random
inspection of images
- If any images are found to be sub-standard,
the documents will be re-scanned
4. Index and Verification
- Images are indexed with pertinent retrieval
information and stored in a Document Management System
5. Text and Image Publishing
- Images and corresponding index files
are published, in the client-specified format, to a transfer and
storage media
- For safety and security, we publish a
duplicate/ backup copy of each original
Software Training and Support
- Software training can be supplied at
your request
- Our Technical Support Group is available
24 hours a day, 7 days a week
Document Destruction
- FileBank has the capability to shred
original documents and provide a certificate of destruction assuring
that all documents have been destroyed and that confidentiality
was maintained